Job Task Analysis and Job Descriptions
Job Task Analysis and Functional Job Descriptions combine to create a sturdy foundation for you to consistently make informed and legally-compliant decisions about hiring new employees, moving existing employees into new jobs, and returning injured employees safely back to work. Making such decisions based on functional job descriptions that accurately reflect the actual requirements of a job gives you a competitive edge, because you can:
- Attract employees more likely to be a good fit for the jobs you need to fill
- Reduce turnover
- Decrease work-related injuries
- Lower workers’ compensation costs
- More quickly return injured workers to jobs they can safely perform
- Avoid disruptions to production that occur when skilled employees become disabled
What You Get When WorkSTEPS Works for You
A Partner to Meet Your Specific Needs
Job Task Analysis and Job Descriptions services can be as comprehensive, or as selective as you need them to be. WorkSTEPS can analyze all your positions, or only certain ones; within a given position, we can analyze only the most physically demanding and essential functions of the job, or we can analyze all the essential and marginal functions. Employers interested in the most comprehensive, validated, and legally defensible job analysis process on the market can opt for WorkSTEPS‘ proprietary Physical Abilities Validity Evaluator (PAVE™).
Confidence that You’ll Be Compliant
WorkSTEPS is committed to helping customers mitigate liability risk. Our partnership with a national employment and labor law firm ensures our testing methods comply with guidelines set by the Equal Employment Opportunity Commission (EEOC) and Americans with Disabilities Act (ADA). We’ll also help you navigate this increasingly complex legal environment by keeping you informed of changes to federal and state employment regulations.
Accurate and Reliable Job Task Analysis
Job analysis requires precision to accurately quantify the various demands of a given job. Our Job Analysis team collects, analyzes, and interprets data on various factors of the job including ergonomic, physical, environmental, and more. Our rigorous and scientific process ensures the demands of your positions are accurately outlined so you can find the right employee for the position. Additionally, WorkSTEPS data can be accessed through our proprietary software service, WorkSTEPS EHS DataHub™ , where you can retrieve job analysis data at any time, from anywhere.
Job Descriptions that Help Attract the Right Employees and More
The WorkSTEPS team works with you to create detailed job descriptions that clearly outline real-life requirements of the job, including duties, demands, and responsibilities. Accurate job descriptions will equip you to attract people capable of doing the jobs you have open, and to make confident and legally compliant decisions about new hires, assignment changes, and return to work assignments.
A Partner, Not a Vendor
WorkSTEPS will dedicate an account manager to act as a liaison between you, our team, as well as any providers participating in your account. This single point of contact will make it easy for you to coordinate data collection for job analysis, to collaborate on writing job descriptions, or to inquire about any additional services we can provide you. We are in this together—by allowing us to manage your job analysis and job description process, you can focus more of your time on taking care of your workforce.
One of the best tools that you can have at your disposal is a functional job description for each position in your company. A tailored description will include the unique duties, demands, and responsibilities of any given position. This description is the foundation for recruiting, hiring, performance evaluation, and promotion tracking. These descriptions are often critical if you need to defend an employee’s pay grade or classification. Having the accurate job demands and functions available within a job description will help employers attract the right candidate.
Creating a Job Description
Before creating a job description, it is recommended that you perform a thorough job analysis to understand the requirements of the position. Once this has been completed and assessed, you can create a strong description of the duties.
A functional job description will include:
- A summary of the position
- Supervision or direction received (including whom the employee will report to and the level of independent decision-making required)
- Essential duties of the position, including percentages of each specific duty
- Equipment, machines, and software used
- Minimum job requirements for the position, including education, qualifications, certifications, physical requirements, and work hours and days
While some of this may seem standard, many employers fail to create tailored descriptions for their jobs and may have descriptions that are vague or unclear. Another mistake that many make is failing to update their descriptions as requirements or technology change over time. It is essential to make sure that your descriptions are accurate and match the real-life demands of the position to ensure that you get the candidates you need.
Job Analysis Experts
As an employer, it is crucial that you understand the demands of a given job so that you can find the right employee for the position. While you may know the basics, it is always helpful to have a position thoroughly analyzed by experts who understand what it all entails. At WorkSTEPS, our team is ready to help analyze the position and work with you to thoroughly outline the demands of the job.
Analysis of the critical components of a given position plays a key part in developing your job posting, interview process, functional testing, and training. We are here to help you make the right hire, each and every time. By better understanding the roles and the type of employee that will be the best fit, you can reduce turnover, prevent injuries, and rest easier knowing that you have the right people for the job.
Job analysis usually requires the collection, analysis, and interpretation of data surrounding the role in question. This may require:
- Tracking the duties of an employee in the position
- Monitoring the duration of each task
- Observing the employee at work
- Interviewing the employee and managers about the requirements of the position
- Comparing the position to other jobs within the same job classification
Once the data has been analyzed, we can help work with you to develop a clear picture of the physical and mental demands of the job. This will help you determine what qualifications an ideal candidate should have for the position moving forward.
Want to get an accurate picture of the demands on your workforce so you can attract, hire, and retain the best? Contact us today at (512) 617-4100 to learn more about WorkSTEPS Job Task Analysis and Job Descriptions, and how we can partner with you.
To learn more about how we can help you assess an employee’s capacity to meet job demands click here.